Providing qualifications and results

On this page

• Qualifications and results that VTAC can access online
• Qualifications and results that VTAC cannot access
• Australian and New Zealand
• Overseas
• If documentation of your results is not available
• What happens to my documents?

Qualifications and results that VTAC can access online

Australian and New Zealand qualification and results

VTAC can access most Australian and some New Zealand results. If yours can’t be accessed, you will be contacted by VTAC and asked to supply documentation. 

VTAC has direct access to the following results and qualifications. Do not send in evidence of the following unless you are specifically asked to do so.

Australian qualifications and results

You are not required to submit evidence of any of the following:

• Victorian and standard Australian interstate Year 12 results
• Australian university results
• TAFE results for certificate IV, diploma, advanced diploma and associate degree studies undertaken at RMIT University, Swinburne University of Technology or Victoria University

New Zealand qualifications and results

You are not required to submit evidence of NCEA studies with results issued from 2007 onwards, but you must include your National Student Number (NSN) in your VTAC course application.

You are not required to submit evidence of CIE studies with results issues within the last 7 years (e.g. if you apply with VTAC in 2026, you do not need to provide CIE evidence if it was completed from 2019 onwards), but you must include your CIE school number and candidate number.

For NCEA results issued before 2007 and/or CIE results, see evidence and documentation required by VTAC below.

International Baccalaureate (IB) qualifications and results

You are not required to submit evidence of IB studies with results issued from 2005 onwards, but you must include your IB student number in your VTAC course application. You must also authorise the release of your results to VTAC by the International Baccalaureate organisation through your school.

Amended results

If your results are amended after the official results release date, you must supply a legible copy of the amended results to VTAC if you want the amended results to be considered with your VTAC application.

If VTAC can't get your results

If VTAC can't access your results online, you will be advised of this while you are completing the 'Secondary' and 'Post-secondary' sections of the VTAC course application, and via email from VTAC. In these cases, you will be required to supply evidence of your qualifications/results to VTAC.

Qualifications and results that VTAC cannot access

In some cases you need to supply evidence of your qualifications or results. If evidence is required, you must provide certified copies of the official transcript of results and certificate of completion printed by the institution. Results printed from the web are not official transcripts and do not provide sufficient evidence.

Australian and New Zealand qualification and results

If you claim any of the following on your VTAC application, you must provide evidence for each qualification:

• TAFE/VET studies other than those listed above
• IB studies with results issued before 2005 (you must also include your IB student number in your VTAC course application)
• New Zealand NCEA studies with results issued before 2007 (you must also include National Student Number in your VTAC course application)
• New Zealand CIE studies with results issued before 2019 (you must also include your CIE school number and candidate number in your VTAC course application)

What you need to provide

Restricted documentation: issuing institutions and relevant dates

The table below lists issuing institutions and dates for which documentation must be provided in the following formats:

• a digitally signed PDF transcript from My eQuals, or
• an original official hard copy.

For all other institutions and/or dates you can provide documents in the above formats or as a high-quality colour scan or copy.

Read the explanation for why VTAC has restrictions on what can be accepted from the specified institutions.

Overseas qualification and results

You will need to supply evidence for overseas studies other than those from New Zealand mention above. See Overseas qualifications for a details on how to provide documents, assessment and comparable secondary qualifications by country.

What you need to provide

Please ensure you read the VTAC documentation standards before providing your documents.

You need to provide the following documents where relevant: 

• Official academic transcripts of results /mark sheets 
• Completion certificates (if the qualification has been completed)
• College admissions tests (from the USA or China) 

In addition, you must provide translations of the above documents if they contain a language other than English. See Approved translation services below for more information.

If you have any official assessment statements, please also provide them.

If documentation of your results is not available

If results are not available, you must supply a Statutory Declaration detailing the information and/or document that is missing and explaining why they are not available. You must be able to demonstrate that you have exhausted all possible avenues to obtaining your results for a Statutory Declaration to be accepted. 

Deadline for supplying documents

To guarantee consideration for your first eligible offer date, documents must be uploaded by the deadline as specified on the VTAC Dates page. VTAC will continue to process documentation beyond this date for subsequent offer rounds but there is no guarantee that late documents will be considered by institutions. 

What happens to my documents?

VTAC will make all accepted documents available to the institutions to which you have applied. Rejected documents are not part of your course application and will not be passed on to institutions. Any supplied documents will be securely destroyed at the end of the application period.