Terms and Conditions of registration, applications and forms
These terms and conditions of registration, applications and forms (Terms) apply to all applications made to VTAC Ltd (VTAC) for acceptance into a course of study with a participating institution, and any supporting documentation provided to or obtained by VTAC in connection with an application.
If you have any questions before submitting a VTAC Course Application, Special Entry Access Scheme (SEAS) Application, Scholarship Application or the VTAC Personal Statement, please refer to the VTAC website or contact the VTAC Customer Service team on (03) 9926 1020.
Please take the time to review this document in its entirety before proceeding to submit an application to VTAC. By submitting one or more applications of the kind referred to above, you will be deemed to have accepted these Terms and you will be legally bound by and required to comply with these Terms.
ABOUT FEES AND PAYMENTS
Course applications
VTAC charges a processing fee to process your course application(s). Processing of your application(s) begins once you have submitted the relevant course application(s) to VTAC. A processing fee is payable in respect of each course application you submit.
The processing fee payable in respect of a particular course application depends on the date your application is received. Please refer to our dates and fees page for a full list of fees associated with lodging a course application. Payment of fees can only be done online via your VTAC account.
VTAC does not waive or refund any processing fees paid in respect of course applications, unless VTAC has agreed to the waiver or refund in writing. If VTAC fails to process your application in accordance with these Terms or otherwise breaches its legal obligations to you regarding the processing of your application, VTAC will not unreasonably withhold any request that you submit to VTAC for a refund of the relevant processing fees.
Only course applications for which VTAC has received the requisite processing fee will be submitted to the relevant participating institution/s for consideration.
For the avoidance of doubt, the fact that you have submitted an application to VTAC for provision to a participating institution does not in any way guarantee acceptance by the participating institution/s into any of the courses for which you have applied. Acceptance into a course is based on a range of factors, which vary from course to course, and may include but are not limited to your ATAR result, and any prerequisite studies and other applicable selection requirements, such as your portfolio submission, interview, test and more. Any decision regarding your acceptance into a course is a matter for the relevant participating institution and not for VTAC.
SEAS and Scholarships
Applications for SEAS and/or Scholarships that are linked to your course application do not incur any additional fees.
However, in instances where your SEAS and/or Scholarship applications are linked to course applications, non-payment of a course application processing fee will result in your SEAS and/or Scholarship application not being processed or provided to the relevant participating institution/s for selection consideration.
YOUR PERSONAL INFORMATION
Purpose of collection
VTAC collects personal information and, in some circumstances, sensitive information (e.g. regarding your health), or personal information about someone else (e.g. your parent), in order to process your application for admission to a participating institution and for VTAC's other functions and activities in accordance with its Privacy Statement.
Circumstances of collection
While VTAC generally collects your personal information directly from you, VTAC also collects information about you from educational institutions that you have attended, and other persons or agencies you have authorised to act as your referees or to supply personal information on your behalf (authorised person or agency).
By providing the details of an authorised person or agency to VTAC, you consent to VTAC collecting your personal information from that authorised person or agency.
Use and disclosure of your personal information
VTAC may, to the extent relevant and necessary, disclose your personal information including, where applicable, your sensitive information, to each participating institution to which you have applied.
Where relevant, and in accordance with the Privacy Statement, VTAC may disclose your personal information to any overseas tertiary institution(s) you have attended in order to confirm the results or other information you have provided to VTAC in connection with your application.
Your personal information may also be used by VTAC for research and analysis purposes. When used for these other purposes, your personal information will be deidentified and aggregated to maintain your privacy and to ensure that you cannot be identified.
Consequences if personal information not collected
If you do not consent to VTAC's collection of your personal information in support of your application, you should be aware that VTAC may not be able to process your application. Please contact VTAC's Privacy Officer if you have any queries regarding VTAC's collection and handling of your personal information.
ACCESSING YOUR PERSONAL INFORMATION
You may be able to access and seek correction of, any personal information VTAC holds about you in accordance with VTAC's Privacy Statement. To request access to, or correction of, your personal information held by VTAC, you will need to submit your request via email to
APPLICATION CONDITIONS
Course application
By submitting a course application, I understand and agree that:
- VTAC may disclose the personal information, including any sensitive information, I have included in the course application to the relevant participating institutions to which I am applying, as well as to the Victorian Curriculum and Assessment Authority, Department of Education (Victoria), the Australian Government Department of Education, TEQSA or its successor, as lawfully required or as outlined in VTAC's Privacy Statement.
- if I am a current year 12 student, VTAC will also disclose the following personal information about me to my secondary school:
- My VTAC ID;
- the fact that I have applied for courses through VTAC;
- my course preferences and payment indicators (after an application has been submitted);
- my ATAR;
- my offer(s) from tertiary institutions;
- my enrolment details.
- should I wish to withdraw my school's access to the personal information set out in point 2 above, this may impact on my school's ability to provide me course and career counselling.
To withdraw access by your school to your personal information held by VTAC, please email
SEAS and Scholarship Applications
By submitting a SEAS or Scholarship application, I understand that:
- VTAC may disclose the personal information(including sensitive information) I have included in my application and accompanying documents to institutions to which I have applied for SEAS or a Scholarship; and
- information I provide in respect of my SEAS or Scholarship application may also be used by VTAC for research and analysis purposes. When used by VTAC for these other purposes, I understand that the information will be deidentified and aggregated to ensure my privacy and that I cannot be identified by such use.
Provision of aggregated and deidentified information derived from sensitive information to third parties
VTAC may disclose aggregated and deidentified information derived from your sensitive information held by VTAC to third parties for research purposes. If you do not consent to aggregated and deidentified information derived from your sensitive information being disclosed for research purposes, you may opt-out by emailing
Direct marketing
VTAC may use your contact details for direct marketing purposes including to communicate with you about VTAC's functions or services, such as the course advisory services provided by the VTAC Careers Hub.
By agreeing to these Terms, you consent to VTAC using your contact details for direct marketing purposes. You understand that VTAC will continue to use your contact details for direct marketing purposes unless you opt-out of such use by emailing
DECLARATIONS AND ACKNOWLEDGEMENTS
By submitting applications for courses, Special Entry Access Schemes and/or Scholarships, I confirm that:
- I have read and understood the VTAC Privacy Statement, including the types of personal information VTAC collects, how VTAC uses personal information it collects and under what circumstances and to whom VTAC discloses personal information;
- I have read, understood and agree to be bound by these Terms, including the terms and conditions for fees and payments;
- I agree to pay the relevant processing fees and understand that:
- refunds will not be granted for:
- submitting a direct application prior to or after submitting a VTAC course application;
- Change of mind;
- Non-receipt of an offer;
- non-payment of VTAC's fees will mean that my course application is NOT processed by VTAC or provided to participating institutions for selection consideration.
- refunds will not be granted for:
- I understand, acknowledge and agree that:
- I will provide true and complete information when completing any VTAC applications or forms, SEAS and/or Scholarships applications and I will, where possible, immediately self-correct, or otherwise contact VTAC to notify of, any errors or omissions in my application materials;
- should I omit to include a claim of study, VTAC may still include this information with my application in the event that VTAC becomes aware of such claim from any documentation or information provided by me or obtained from an institution with which I have studied or to which I have applied;
- omitting details about my educational history or not supplying required supporting documentation or details about my circumstances may adversely impact my application and/or the prospects of me receiving an offer from a participating institution;
- if a participating institution subsequently finds that the information I provided as part of my application was incomplete or incorrect, the institution may withdraw my offer;
- an offer from a participating institution may be withdrawn if I attempt to claim credit for a study that was not included on my initial course application;
- lodging an unauthorised application on behalf of another person without the written authorisation of that individual is strictly prohibited. Individuals who are found to have engaged in this activity may be investigated and/or prosecuted for fraud and may be liable for costs associated with that investigation and prosecution; and
- Any decision regarding my acceptance or non-acceptance into a course is made by the relevant participating institution not VTAC and VTAC is not responsible for decisions made by participating institutions regarding my application or for any education or other services that I may receive from a participating institution.
- VTAC and the participating institutions reserve the right to vary, withdraw or cancel any application or enrolment that has been determined by VTAC (acting reasonably) to be fraudulent, otherwise inaccurate or incomplete, or which is supported by fraudulent information or results.
AUTHORISATIONS
I authorise:
- VTAC and the participating institutions to obtain official records from any relevant senior secondary authority, board or educational institution attended by me. I understand that VTAC is not responsible if these records are incomplete, inaccurate or are not provided.
- VTAC to verify any information provided by or on behalf of me with relevant third parties, including with any relevant senior secondary authority, board or educational institution attended by me, or with any person who I have nominated as a referee in my application forms or supporting documentation.
- VTAC to provide all information and documents provided with and/or obtained regarding my application to all participating institutions to which I have applied for selection, admission or enrolment.
- VTAC to collect, store and use any information provided by me, or any information obtained by VTAC in connection with my application as provided in VTAC's Privacy Statement, and to disclose such information to all participating institutions, Universities Australia, Universities Australia member institutions, the members of the Australasian Conference of Tertiary Admissions Centres (ACTAC), and any other authority or tertiary educational institution either in Australia or overseas to which VTAC reasonably considers it is necessary to make such disclosure.
- VTAC to obtain from any future educational institution I attend, as a result of an application made through VTAC, my results from future studies. If I wish to withdraw this authority, I may opt out at any future time by contacting The Privacy Officer.
- VTAC to collect, store, use and disclose all such information referred to above and all information contained in or connected with my application for research purposes. I give this authorisation on the condition that all information to be used or disclosed for research purposes is de-identified by VTAC.