Education history and admissions tests

VTAC can electronically match certain secondary and post-secondary study results. Applicants will be informed when lodging a claim whether an electronic match will be attempted or if supporting documentation is required.

The types of studies and qualifications VTAC can electronically match are listed below:
 
Secondary qualifications:

• Victorian Certificate of Education (VCE) and other Victorian senior secondary results (e.g., VCE VM)
• Australian interstate Year 12 results
• International Baccalaureate (IB) results
• New Zealand National Certificate of Educational Achievement (NCEA) results
• New Zealand Cambridge International Education (CIE) results

• Name with correct spelling
• Date of birth
• Student number (not VTAC ID)

Note on international studies (IB, NCEA, and NZ CIE):
Some results require students to authorise their release to VTAC. Applicants should check that they have provided the correct permissions for VTAC to access these results with their school and/or curriculum authority.
 
Post-secondary qualifications:

VTAC can electronically verify post-secondary results from most major Australian Universities. If an institution is not eligible for electronic matching, or if the matching process fails, VTAC will notify the applicant that supporting documentation is required to verify the claim.

Providing Your Education History in Your VTAC Application

Before submitting your course application, you must enter your complete education history in your VTAC account.

What to Include in Your Education History

You must list all current and previous studies, including:

• Secondary Education:

  • VCE, interstate Australian Year 12, or international qualifications completed in secondary school.

• Post-Secondary Education:

  • Any Certificates, Diplomas, Degrees, Masters, or above attempted or completed at a university, TAFE or tertiary college.

• English Language Tests & STAT:

  • Any English language tests or Special Tertiary Admissions Tests (STAT) you have taken or plan to take.

Important Notes

• You must declare all secondary and post-secondary studies, even if they are not relevant to the courses you are applying for.
• If VTAC cannot access your results electronically, you may be required to upload official documentation.

Adding Victorian year 12 study claim

The following information relates to any current or past student that has undertaken the VCE, VCE-VM (formerly VCAL) or VPC.

Before adding a secondary study claim, you must have registered for a VTAC account, completed your personal details, and provided your citizenship & residency information.

To lodge a claim:

• Navigate to 'Education History' and click 'Add secondary study'.
• Select 'Australia' as country of study, and 'Victoria' under state.
• Select year 12 if you are currently studying in your final year, otherwise select your highest level of completion.
• Select 'Victorian Certificate of Education (VCE, VCE-VM) or VPC'
• Input your VCAA student number (this is not your VTAC ID). Contact your school if you are currently studying and do not know your student number.
• Click 'Choose school' to select the school you attended. If you studied the VCE across multiple schools you only need to claim the most recent school you attended.
• Click 'Save & next' to lodge your claim.

Next steps:

• You will be advised if VTAC has found a successful match of your electronic record once the claim is lodged.
• If your results are not matched right away, VTAC will perform a check of our records and advise you if the match is unsuccessful.
• You aren't required to take any action unless advised by VTAC.
• Any claim that has 'Pending' status is awaiting verification. 'Verified' status confirms your records are matched.

Adding interstate year 12 study claim

The following information relates to any current or past student that has undertaken senior secondary study (HSC, QCE, SACE, TCE, WACE, ACT SCC, NTCET) in a state or territory other than Victoria.

Before adding a secondary study claim, you must have registered for a VTAC account, completed your personal details, and provided your citizenship & residency information.

To lodge a claim:

• Navigate to 'Education History' and click 'Add secondary study'.
• Select 'Australia' as country of study, and the state of your curriculum.
• Select year 12 if you are currently studying in your final year, otherwise select your highest level of completion.
• Select your curriculum from the drop-down list.
• Input your student number (this is not your VTAC ID). Contact your school if you are currently studying and do not know your student number.
• Click 'Choose school' to select the school you attended. If you studied across multiple schools you only need to claim the most recent school you attended.
• Click 'Save & next' to lodge your claim.

Next steps:

• You will be advised if VTAC has found a successful match of your electronic record once the claim is lodged.
• If your results are not matched right away, VTAC will perform a check of our records and advise you if the match is unsuccessful.
• You aren't required to take any action unless advised by VTAC.
• Any claim that has 'Pending' status is awaiting verification. 'Verified' status confirms your records are matched.

Adding an International Baccalaureate (IB) study claim

The following information relates to any current or past student that has undertaken International Baccalaureate (IB) studies in Australia or overseas.

Before adding a secondary study claim, you must have registered for a VTAC account, completed your personal details, and provided your citizenship & residency information.

To lodge a claim:

• Navigate to 'Education History' and click 'Add secondary study'.
• Select your country of study and state if you studied in Australia.
• Select year 12 if you are currently studying in your final year, otherwise select your highest level of completion.
• Select the year of completion.
• Select 'International Baccalaureate (IB)' from the 'Secondary qualification' drop-down list. If you studied overseas, select 'Globally recognised qualifications' first. 
• Input the Month of exam, IB candidate number and School Name.
• Click 'Save & next' to lodge your claim.

Next steps:

• IB study claims are matched electronically by VTAC.
• If your results are not matched right away, VTAC will perform a check of our records and advise you if the match is unsuccessful.
• You aren't required to take any action unless advised by VTAC.
• Any claim that has 'Pending' status is locked and awaiting verification. If status is 'Active' VTAC will still seek your results, but you can edit the details. 'Verified' status confirms your records are successfully matched.

Releasing your results to VTAC

In order for VTAC to receive your results, you will need to authorise the IBO to release your results to VTAC, this is achieved via your IB Diploma Coordinator submitting a request to the IB on your behalf.

Students who fail to make this request will not have their Notional ATAR or Derived IB Rank calculated by VTAC and therefore will not be eligible to receive an offer via VTAC.

If you are no longer in contact with your IB Diploma Coordinator, you can request that your results be sent to VTAC directly from the IBO by following these instructions on the IBO.org website.

Adding a senior secondary study claim from New Zealand

The following information relates to any current or past student that has undertaken senior secondary studies in New Zealand (e.g. NCEA, International Baccalaureate (IB), CIE-A levels).

Before adding a secondary study claim, you must have registered for a VTAC account, completed your personal details, and provided your citizenship & residency information.

To lodge a claim:

• Navigate to 'Education History' and click 'Add secondary study'.
• Select 'New Zealand' as country of study.
• Select year 13 if you are currently studying in your final year, otherwise select your highest level of completion.
• Select the year of completion.
• Select your curriculum from the drop-down list.
• Input the remaining fields relevant to your curriculum e.g. Student/candidate number, School name, Month of Exam (IB/CIE only)
• Click 'Save & next' to lodge your claim.

Next steps:

• NCEA, CIE and IB study claims will all be matched electronically by VTAC.
• If your results are not matched right away, VTAC will perform a check of our records and advise you if the match is unsuccessful.
• You aren't required to take any action unless advised by VTAC.
• Any claim that has 'Pending' status is locked and awaiting verification. If status is 'Active' VTAC will still seek your results but you can edit the details. 'Verified' status confirms your records are successfully matched.

Important information

Studies from New Zealand require students to authorise the release of results to VTAC. Make sure to check with your school to ensure they have taken the appropriate steps to allow VTAC to access your results electronically. Find out more.

Adding an overseas senior secondary study claim

The following information relates to any current or past student that has undertaken senior secondary study in a country other than Australia or New Zealand.

Before adding a secondary study claim, you must have registered for a VTAC account, completed your personal details, and provided your citizenship & residency information.

To lodge a claim:

• Navigate to 'Education History' and click 'Add secondary study'.
• Select 'Other country' as country of study.
• Select year 12 if you are currently studying in your final year, otherwise select your highest level of completion.
• Select the year of completion.
• Select your curriculum from the 'Secondary qualification' drop-down list. Common Globally recognised qualifications can be selected. If your curriculum is not listed, select 'Other'.
• Input the remaining fields relevant to your curriculum selection.
• Click 'Save & next' to lodge your claim.

Next steps:

• Overseas study typically requires supporting documentation in order to verify the claim. Navigate to 'Providing Evidence' page to view any documentation requirements that may be requested from you.
• Any claim with 'Active' status can be edited. 'Pending' status claims are locked and awaiting verification. 'Verified' status means your records are successfully confirmed and no further action is required.

When applying through VTAC, you must include your entire academic history, including all post-secondary studies.

Steps to Add a Post-secondary Study Claim:

1. Log in to your VTAC account
2. Navigate to Education History under My Profile and click Add post-secondary study.
3. Select your study location as Australia or Other country for overseas studies.
4. Fill in the required fields, including:
   • Country/State
   • Student number (if applicable)
   • Institution name (if your institution is not listed, please select "Other institutions" and enter the name of your institution)
   • Qualification level and name
   • Completion status
   • Start year/end year
   • Required fields are marked with an asterisk (*).
5. Click Submit to lodge your claim.

Electronic Results Matching

• VTAC may be able to retrieve your results electronically, if it is from a major Australian University.
• You will be notified if you need to provide supporting documentation instead.
• Any claim with Active status can be edited. Pending status claims are locked and awaiting verification. Verified status means your records are successfully confirmed and no further action is required.

Certain courses require applicants to demonstrate English language proficiency to be considered for an offer. One way to meet this requirement is by successfully completing an English language test.

To check the specific English proficiency requirements for your course, visit the institution's website or contact them directly.

Accepted English Language Tests:

• IELTS (Academic)

• TOEFL

• Pearson Test of English (Academic)

• Occupational English Test (OET)

   

Important Note on Nursing and Midwifery courses:

Nursing and Midwifery courses require you to complete an English Language Proficiency Declaration Form through your VTAC account. This is not the same as an English Language Test, though a test may be required depending on your response to the form.

Adding an English Language Test or Skills for Tertiary Admissions Test (STAT) to Your VTAC Application

If you have taken or plan to take an English language test or the Special Tertiary Admissions Test (STAT), you must record this information in your VTAC account.

Step-by-Step Guide to Adding a Test

1. Access Your Education History

   • Navigate to Education History under My Profile heading..

2. Add a Test

   • Click Add Test under English-language and Admissions Tests.

3. Enter Test Details

   • Provide the required information, including the test name, test date, and, if applicable, a relevant ID number, then click Submit.

4. Repeat for Additional Tests

   • If you have taken multiple English language tests or STAT attempts, repeat steps 2‚Äì3 until all tests are recorded.

5. Upload Test Results (if required)

   • If supporting evidence is needed, this will be indicated on the Providing Evidence page. Click Upload Document next to the relevant test record and follow the prompts to submit your results.

By entering your test details and uploading required evidence, you ensure that institutions can consider your test results when evaluating your application for an offer.

VTAC does not determine whether you need to sit an English Language Test, or STAT test, this will be determined by institution requirements.

About the Skills for Tertiary Admissions Test (STAT)

The Skills for Tertiary Admissions Test (STAT), developed by the Australian Council for Educational Research (ACER), assesses the aptitude of candidates seeking to undertake tertiary studies. The test is available in two formats: Multiple Choice and Written English.

When the STAT is required

STAT is typically taken by individuals without formal qualifications or those with outdated qualifications. To confirm whether you need to sit the STAT, please review the institution publications as VTAC does not determine if it is required for entry.

For details on the STAT, including preparation and booking information, visit the STAT website.

Institutions vary in how long they consider STAT results. If you have results from previous years, check with the institution to ensure your results will be accepted.

VTAC cannot assess overseas qualifications without official certificates and transcripts. Organise your documentation and upload them to your VTAC account as early as possible to avoid delays.

If your documents are in a language other than English, you will need to provide translations from a NAATI certified translator. 

Assessment of Overseas Qualifications for VTAC Applications

If you have studied overseas and are applying for courses through VTAC, your qualifications will be assessed to determine their comparability to Australian qualifications. This assessment is included in your application fee.

How VTAC Assesses Overseas Qualifications

VTAC uses approved assessment tools to evaluate your qualifications, primarily:

• The Department of Education"s Country Education Profiles
• UK ENIC (formerly UK NARIC)

This process determines whether your qualification is comparable with Australian qualifications.

How Institutions Use the Assessment

• The results of VTAC"s assessment are only shared with the institutions on your course preference list.
• Each institution makes independent selection decisions based on a competitive process.
• They will evaluate your level of achievement against selection criteria and compare it with other applicants.

Important Notes

• VTAC does not issue assessment outcomes for qualifications.
• VTAC"s assessment is solely for the purpose of course applications through VTAC.